Administrative Assistant for Alumni Engagement

Posted on: Thursday, July 28th, 2016 by Kim Steiner


The Administrative Assistant provides administrative support for both the programs and Director of the Alumni Engagement Office of the College's Division of Advancement.


  • Oversees the day-to-day business of the Alumni Engagement Office, including the reception of visitors, both in-person and via phone,
  • Provides clerical support for the Alumni Director, including the preparation of correspondence and reports of various kinds,
  • Manages, maintains and coordinates office files, calendar and alumni records, including regular data entry duties,
  • Coordinates, organizes and processes office mailings and e-blasts,
  • Coordinates the office budget,
  • Assists in organizing and coordinating Homecoming and other alumni events; duties include registration, expenditures, recording and processing income, and vendor arrangements,
  • Maintains rosters of the Alumni Board, its sub-committees and member terms for each,
  • Coordinates office work-study students, as needed,
  • Provides support services regarding the production and mailing of Emory & Henry Magazine (published at least annually) and the Alumni Directory (published occasionally),
  • Performs other duties as assigned from time to time by the Alumni Director, and
  • Complies with all rules, policies, and procedures as established by the Alumni Engagement Office, Division of Institutional Advancement and Emory & Henry College.


  • An Associate's Degree or higher,
  • Familiarity with contemporary office practices, procedures, and equipment, including online computer systems, Internet, e-mail, phone systems, etc.,
  • Ability to effectively navigate and utilize proprietary e-programs such as Raiser's Edge, Lexis-Nexis, Google Docs, G-Mail, etc.,
  • Ability to maintain confidentiality,
  • Ability to communicate effectively, both verbally and in written form, and
  • Possessing a valid driver's license

To Apply:

Please send a cover letter, current resume, and a list of three recommendations with contact information to: Vz[*1.=~Li'^#M]#[DnDtquUd1M1DjC.  Review of applications will begin as received and continue until position is filled.
Download Application

This institution is an equal opportunity provider and employer.

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