Satisfying Academic Progress Requirement (SAP)

Satisfactory Academic Progress

For the purpose of satisfactory academic progress, financial aid includes all federal, state, and Emory & Henry College funded scholarships, grants, discounts, work, and loans.

The 150% Rule

The maximum timeframe for undergraduate students completed degree requirements is six years for full-time study and twelve for part-time study. Therefore, financial assistance will not be available beyond the maximum timeframes. For a degree requireing 120 credit hours to complete, financial aid eligibility ends after 180 credit hours are attempted. For a degree requiring 121 credit hours to complete, financial aid eligibility ends after 182 credit hours are attempted. Withdrawals and repeated courses will be counted toward total credits attempted.

Emory & Henry College institutional aid (scholarships and grants) is not available for more than eight (8) semesters—four (4) full–time years of study.

Students should also be award that by completing the minimum 24 credit hours per year on a full-time basis would not allow the degree to be completed in four (4) years. Students enrolling for 12 credit hours per year on a part-time basis will not be able to complete the degree in eight (8) years.

Quantitative Standards

Full–Time Students -To be eligible for continued receipt of financial aid, full-time students enrolled in a degree program must complete at least 21 "new" credit hours in an academic year.

Part–Time Students- To be elgible for continued receipt of financial aid, part-time students enrolled in a degree program must register for and complete at least 12 "new" credit hours in an academic year.

There is no Emory & Henry College institutional aid for part-time students taking less than 12 credits per semester.

Students whose status is split between academic year (full-time/part-time) will have their aid eligibility reviewed based on a pro-ratio of annual requirements for the appropriate semester. Satisfactory progress standards are cumulative and will include all semester's of the student's enrollment, even those for which the student did not receive student aid.

Qualitative Standards

Grade Point Average Requirements - When progress is reviewed full and part-time students must meet the cumulative GPArequirement at their level of study. The levels of study are determined by the number of credits earned at the completion of each academic year. If the required CGPA is not met, the student is not eligible for financial aid until it is achieved:

  • Students earning between 0-25 credits must maintain a cumulative GPAof 1.8.
  • Students earning between 26-56 credits must maintain a cumulative GPAof 1.9.
  • Students earning greater than 57 credits must maintain a cumulative GPAof 2.0.

Measurement of Academic Progress

Academic Progress measurement includes the Fall and Spring semesters and will be measured in May of each year. Students beginning their program in the Spring semester will be evaluated based on their academic performance during their first Spring semester, and at the end of each subsequesnt Spring semester.

Failures and withdrawals are courses attempted, not completed. Incompletes are not counted toward credits completed until after the course work is successfully completed and posted by the Registrar. Repeat courses will not count toward credits completedfor Satisfactory Academic Progress since the credits were already counted toward the standards the first time the course was completed and the student already received aid for these courses.

When Minimum Standards of Academic Progress are NOT Achieved:

The Director of Student Financial Planning will notify students who fail to meet there requirements when information on academic progress is available at the end of the academic year (typically June). Students who fail to meet these requirements will not be considered for student aid until all standard have been achieved. Under no circumstances will student aid be awarded retroactively to the semester(s) in which the standards were not met.

Students who fail to mee these requirement are encouraged to make up the hours and grade point requirements during the summer sessions at their own expense. Once the Registrar posts the grades and credits for the summer course work, if the requirements have been met, the student will be considered for financial aid for the next academic year. Note that only coursework attempted at Emory & Henry College will contribute to the grade point average. Students with an approved Application for Transfer Credit will receive unit credit only from the coursework taken at another institiution.

A student who has not made progress may submit an appeal to the Director of Student Financial Planning to request an extension to meet the progress requirements if they feel that there were circumstances that contributed to not making progress. Students are encouraged to meet with their Academic Advisor to create an academic plan to regain satisfactory academic progress. A student filing an appeal must explain and document any unusual/extraordinary circumstances that prevented their academic success and submit their advisor-approved academic plan. All appeals should be sent to the Director of Student Financial Planning. The student will be contacted, in writing, regarding the outcome of the appeal.