Student Employment
Student Employment Site Table Of Contents:
- Changes for 2020-2021
- The Basics
- Student Employment Application Assistance
- Student Employment Job Postings on E&H Connects
-
Employment Paperwork:
- Paperwork for students who have never worked on campus
- Paperwork for students who have previously worked on campus
- Student Employee Payroll Schedules & Deadlines
- Student Employee Time Entry Instructions
- Supervisor Guidelines
- FAQs-Frequently Asked Questions
Changes for 2020-2021
Only students who have been awarded federal work study through their financial aid package can work on campus as student employees for the 2020-2021 academic school year. Students who have been awarded federal work study can find this listed on their financial aid award statement in Self Service. Students are also welcome to e-mail the Assistant Director-Student Employment to determine their federal work study eligibility.
The Basics
AnY STUDENT CAN WORK ON CAMPUS
This is regardless of work study eligibility. The only exception to this rule is Resident Advisors (RAs). RAs cannot accept a student employment opportunity above and beyond their RA job unless they are federal work study awarded.
Important
Student employees and supervisors must wait for approval before any work can be completed. Both parties will be notified via email once the paperwork has been processed and approved.
Student job postings
All student jobs are posted in E&H Connects and jobs are being added every day, so you will want to check often. For more information on E&H Connects, see below.
Student work hours
Typically students work no more than 5-6 hours per week in their student employment job. This can vary based on student schedule/obligations and employer needs. Summer student employees are authorized to work a maximum of 40 hours per week.
Students are paid bi-weekly
Which means they are paid every two weeks.
Student Employment Application Assistance
Need help writing a resume or professional email to apply for a student employment opportunity? Visit the resume, cover letter, and interviewing section of the career site.
Student Employee Supervisor (Faculty/Staff) Guidelines
Step by step instructions for hiring, supervising, and disciplining student employees are available.
Student Employment Job Postings on E&H Connects
Where are the student employment jobs posted? E&H Connects. Login today using your E&H Username (example: ehstudent18) and Password. E&H Connects is maintained and updated by Career Services and it is a collection of current student employment, internship, and job postings. Step-by-step instructions for accessing, updating, and viewing jobs on E&H Connects are linked here and available in other formats upon request by e-mailing Amanda Gardner.
Student Employment Paperwork
Required employment paperwork must be turned in by all student employees and is linked below. Student employees and supervisors must wait for HRs approval before any student can begin work.
IF YOU HAVE NEVER WORKED ON CAMPUS BEFORE
Please note that you will need to provide orginial documents with your I-9 employment eligibility verification form to verify your eligibility to work in the USA. A list of acceptable I-9 documents can be found here.
*Please note the documents MUST be the originals; No photocopies, pictures, or scans accepted.*
Required Paperwork & Training for students who have never worked on campus before:
STUDENT EMPLOYMENT CONTRACT (ISSUED BY SUPERVISOR)
I-9 (EMPLOYMENT ELIGIBILITY VERIFICATION FORM)
W-4 (FEDERAL TAX FORM)
VA-4 (VIRGINIA TAX FORM )
Wages will be received via direct deposit. Please complete the Student Employment Payment Form.
Those that do not have a bank account may elect to utilize the First Pay Card. First Pay Card Application
Annual FERPA Training will be assigned by HR via Safe Colleges.
Required Paperwork & Training for student employees who have previously worked on campus before:
STUDENT EMPLOYMENT CONTRACT (ISSUED BY SUPERVISOR)
*New contracts are required for each academic year and the summer regardless of employment history*
i-9 VERIFICATION of employment Status
We will have to update your I-9 on file and so will need scanned copies (usually need originals, but due to COVID we can accept scans) of one document from column A OR one document from column B and one from column C per the page 3 of the I-9. **YOU DO NOT NEED TO COMPLETE THE I-9 again, we just need to see the scanned documents so we can update the form the College already has on file for you.
HAS YOUR BANKING INFORMATION CHANGED???
Please update your banking information via the Student Employment Payment Form.
*Those that do not have a bank account may elect to utilize the First Pay Card. First Pay Card Application*
Annual FERPA Training will be assigned by HR via Safe Colleges.
Student Employment Payroll Schedules & Deadlines
- Time Entry Instructions for student
- Time Approval Instructions for supervisors
- 2020-2021 Biweekly Payroll Schedule & Deadlines