Campus Updates

Emory & Henry College is constantly monitoring this evolving situation and the latest COVID-19 (novel coronavirus) updates will be posted here.

  • Sept. 10, 2020-View the E&H COVID-19 Dashboard
  • August 25, 2020-CARES HERFF Student Funds Report-Final Report

    July 27, 2020

    Emory & Henry College (the “College”) acknowledges that on May 7, 2020 the college signed and returned to the Department of Education the Certification and Agreement and the assurance that the college has and intends to use no less than 50% of the funds received under Section 18001(a)(1) of the CARES act to provide Emergency Financial aid grant to students.

    The college’s Higher Education Emergency Relief Funding was awarded on May 12, 2020, and we received $631,120 to provide students with emergency financial aid grants to help cover expenses related to the disruption of campus operations due to coronavirus. Eligible expenses under a student’s cost of attendance include such items as food, housing, course materials, technology, health care and child care.

    As of July 27, 2020, $ all of the funds have been distributed. $631,120 has been distributed to 1065 students under Section 18004(a)(1) to student to students either via paper check or e-check. There are currently 1100 students that are eligible to participate in the programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency funds.

    $562,700 was distributed through June 12, 2020. For funds distributed through June 12, 2020 the following method was used to determine which students received Emergency Financial Grants and how much they will receive:

    All Emory & Henry College students, both graduate and undergraduate, who were enrolled on March 13, 2020, and who have a completed FAFSA (Free Application for Federal student Aid) form on file with the College, shall receive $250.00 to help cover expenses related to the disruption of their education. Students ineligible to file a FAFSA form under federal law include international students, DACA (Deferred Action for Childhood Arrivals) students, and those under 18 years of age who might be attending the College as part of a dual enrollment program.

    Because the cancellation of in-person classes was especially impactful on residential undergraduate students who were living on campus and participating in a meal plan but were forced to move out and look elsewhere for food and shelter, residential undergraduate students will be awarded an additional amount depending upon their estimated family contribution (“EFC”) as determined by their FAFSA form. The following four bands (1 being the highest need and 4 being the lowest need) and amounts will apply: Band 1- $600; Band 2 - $400; Band 3 - $300; and Band 4 - $100. Thus, eligible undergraduate students will receive between $250 (base award) and $850 (base award plus band 1 financial grant for residential student).

    After funds were distributed using this criteria, there was $68,420 of the $631,120 remaining to address additional student needs.

    Between July 13, 2020 and July 27, 2020, we distributed $68,240 to 123 students who completed an application for additional funds after all funds were distributed based on the criteria described above. For funds distributed June 13 – July 27, we used the following method to determine eligibility and need for additional funds.

    We created an application for the 1100 students that are eligible to participate in the programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency funds to apply for Students who completed an application for additional funds were asked to provide a description incurred expenses due to the disruption caused by COVID-19. There were 146 applications completed and after review, 123 eligible for funds. We reviewed applications and approved them based on what we deemed reasonable and attributable to the disruption including unexpected housing costs and electronic equipment for online learning.

    The following information was shared with students concerning the Emergency Financial Aid Grants:

    Please note that students who are not claimed by a parent or parents as a dependent for federal tax purposes, which should include most graduate students, are eligible for $1,200.00 in federal stimulus funds provided they filed a 2018 or 2019 tax return. Visit www.irs.gov for more information.

    In addition, the remaining CARES funds will be combined with a $33,333.00 grant received by the College from the Virginia Foundation for Independent Colleges (“VFIC”) to create an application-based pool of emergency relief funds totaling nearly $100,000.00 provide financial assistance to students demonstrating extreme financial hardship.

    Qualifying undergraduate and graduate students may apply for emergency financial relief. To be considered, applications must be received in the Financial Aid Office (scblevins@ehc.edu or ehfinaid@ehc.edu) by JUNE 22, 2020. Examples of the type of emergency and extreme hardship financial relief available includes:

    • Replacement textbooks, or e-book rentals, for students who were using library copies or sharing with friends, or were not able to retrieve from campus.
    • Packaging and shipping or storage of personal items left on campus.
    • Short-term support with food, rent, and or necessary personal items for displaced students.
    • Short-term assistance with access to Wi-Fi service for students who do not (but could) have Wi-Fi at home.
    • Providing laptops or Chromebooks for students who lack access to hardware for competing courses.
    • Mental health assessment and counseling services with providers in students’ home communities.

    For students returning next year whose family’s financial situation has been impacted by coronavirus or another change in circumstance, they are encouraged to contact the Financial Aid Office to inquire amount the Special Circumstance Process, which could change the amount of financial aid awarded.

    Emory & Henry College is committed to assisting students during these unprecedented times so that they may complete their education. For questions, please contact:

    Scarlett Blevins, Director of Financial Aid
    Emory & Henry College
    P.O. Box 947
    Emory, VA 24327
    276-944-6229
    scblevins@ehc.edu ehfinaid@ehc.edu

    The following letter was sent with paper checks. An email was sent to those students receiving an e-check.

    May 28, 2020

    Dear Emory & Henry Student:

    In an effort to help mitigate the impact of the coronavirus pandemic on our students and their families, we are pleased to provide you with a check to help with expenses related to the disruption of campus operations due to the virus.

    Emory & Henry received $631,120 as part of the federal Coronavirus Aid, Relief and Economic Security (“CARES”) Act in order to provide emergency financial aid grants in the form of direct cash payments for such items as food, housing, course materials, technology, health care and child care. The Internal Revenue Service has determined that these funds will not be considered taxable income. It is not necessary to provide us with documentation on how you use your funds.

    The College opted to distribute the federal funds using the following approximate numbers:

    • 47% of the funds will be used to make across the board payments of $250 to qualifying graduate and undergraduate students. To qualify, a student must be a United States citizen and must have had a Free Application for Federal Student Aid (FAFSA) form on file with the College as of March 13, 2020. The way the law is written, international and DACA students do not qualify, nor do dual enrollment students.
    • 42% will provide relief to qualifying residential undergraduate students who were most severely impacted by the cancellation of their room and board plans using a four-tiered ranking system ranging from $100 to $600 depending upon a student’s Estimated Family Contribution (EFC) on their FAFSA form. Undergraduate commuter students and graduate students are not eligible for this distribution.
    • 11% will be combined with monies provided by the Virginia Foundation for Independent Colleges (VFIC) to provide an application-based pool of just over $100,000 for graduate or undergraduate students demonstrating extreme financial hardship. The VFIC funds ($33,333) are available for all students, including those who did not qualify under the federal award criteria. Examples of the type of emergency and extreme hardship financial relief available by application includes:
    • Replacement textbooks, or e-book rentals, for students who were using library copies or sharing with friends, or were not able to retrieve from campus.
    • Packaging and shipping or storage of personal items left on campus. (The College intends to pay shipping expenses for any undergraduate student who could not return to campus after spring break to collect their belongings because of travel restrictions using VFIC money. No application is necessary.)
    • Short-term support with food, rent, and or necessary personal items for displaced students.
    • Short-term assistance with access to Wi-Fi service for students who do not (but could) have Wi-Fi at home.
    • Providing laptops or Chromebooks for students who lack access to hardware for competing courses.
    • Mental health assessment and counseling services with providers in students’ home communities.

    A link for applications for emergency and extreme hardship financial relief will be distributed by email to all students and must be submitted by June 22 to be considered. You may also contact Scarlett Blevins, director of financial aid, with questions at scblevins@ehc.edu, at ehfinaid@ehc.edu, or at (276) 944-6229. Depending on the number of applications received, those additional funds should be distributed later next month.

    Students who are not claimed by a parent or guardian as a dependent for federal tax purposes, which should include most graduate students, should be eligible for $1,200 in federal stimulus funds provided they filed 2018 or 2019 taxes. See www.irs.gov for more information.

    For students returning next year whose family’s financial situation has been impacted by coronavirus or another change in circumstance, you are encouraged to contact the Financial Aid Office to inquire about the Special Circumstance Process, which could change the amount of financial aid awarded.

    For more information about our federal COVID-19 distribution policy, please visit www.ehc.edu.

    As we’ve announced, we are planning to resume in-person classes this fall, but that is contingent on circumstances. We are hard at work making preparations for a safe re-opening. Until then, please reach out to members of the faculty, staff, and administration if we can assist you in any way during these challenging times. Stay safe!

    Sincerely,
    John W. Wells

  • August 4, 2020-President Wells Addresses Students & Families: Return to Campus
  • July 31, 2020-Important Information Regarding Fall 2020 Reopening Plans

    Dear Emory & Henry students,

    Please read this email in its entirety as it contains critically important updates to Emory & Henry College’s response to the COVID-19 Novel Coronavirus. This message is specific to undergraduate and graduate students on the Emory campus, not at the School of Health Sciences in Marion.

    The COVID-19 Task Force has closely been monitoring public health trends over the past few weeks. For many of you, we know how much you wanted to be able to return to campus, and we wanted that for you. We wanted that for us, too–we miss seeing you. When we had to send students home in March, we were looking to August as a time when we might be able to return to the traditional college experience, with students back in residence halls and classrooms. However, based on the current spike of COVID-19 cases in our region, our state, and our nation, Emory & Henry is joining the long list of colleges that will be limiting the number of students on campus this fall.

    To be able to operate residence halls as safely as possible, based on recommendations from local health care providers, we will only be placing students in rooms that have private bathrooms. Students can still have a roommate, but even so, this seriously limits the housing we have available. For that reason, we will only be able to bring a limited number of students to campus as the first seven-week session gets underway in August. If we are able to reopen safely through the first seven-week session, we hope to bring back more students for the second seven-week session.

    Students Eligible to Live On Campus for the First 7-Week Session

    We know this news will be difficult for returning students, but for the first seven-week session this fall, we will have a phased reopening in which first-year students will be the only cohort living and attending classes on campus. We have prioritized first-year students to be in person because we feel it is so important to help them get off on the right foot with their college education, so they can begin to connect with the Emory & Henry experience in the same way that sophomores, juniors, and seniors were able to do when each of you started.

    A small number of students, mostly seniors, will be permitted to live on campus based on very specific academic needs as determined by the Provost’s office and the chairs of academic departments (for example, education majors who need to be in the area to do their student teaching, or science majors who can only complete their research project using campus laboratory equipment). Please trust our department chairs to determine which students must be on campus for experiential components of their learning that will be absolutely necessary to their ability to graduate on time. Students who fall into these categories will be notified by Wednesday, Aug. 5.

    We will be reaching out over the next few days to all students who will be eligible to live on campus this fall. You will be asked to submit documentation confirming whether you still want to live on campus, as well as a waiver indicating that you understand the risks of attending college in person during the coronavirus pandemic. Any student who is invited to return to campus can still choose to opt out of the in-person experience and request to participate remotely from home, if you feel more comfortable doing so.

    Phased Reopening for Second 7-Week Session

    It will be critically important that students who will be on campus during August and September follow all safety guidelines. If we are able to successfully demonstrate our ability to contain the spread of infection during the first session, we are hoping to expand the number of students invited to live on campus during the second session, potentially to include students involved in specific activities; groups could include athletic teams and other academic and activity cohorts. Room and board would be prorated accordingly.

    Plans for Commuter Students

    Commuter students will be able to attend classes that are being held in person. Because many sophomores, juniors, and seniors will be participating in classes remotely this fall, many of the classes geared mainly toward these upper division students may shift to being held primarily remotely, so commuters likely won’t need to come to campus for classes very often. Commuter students who are first-years are likely to have more classes in person, and can plan to attend them in person. Commuters of any designation who may not feel comfortable coming to campus in person are eligible to ask to participate in fall semester classes entirely remotely.

    Remote Classes, Technology, and Internet Access

    Classes that are taught mostly to sophomores, juniors, and seniors will be offered in a primarily remote format this fall. For students who will be participating in the first seven-week session remotely, please know that many of our faculty were already planning to have their classes be fully remote anyway. In many cases, learning in the Zoom environment will be as effective as learning in large classrooms where students have to sit far apart and wear face coverings. We have been preparing for this scenario even as we hoped we wouldn’t have to use it. Our faculty have attended countless workshops this summer to redesign courses so we would be able to deliver in a remote setting the “Increase in Excellence” education that is the hallmark of Emory & Henry College.

    Starting today, our Student Success team will be launching an outreach campaign to make sure students have the access to technology necessary to participate in classes from home. We will be contacting all students who have indicated on our summer survey that they do not have adequate access to broadband Internet to work on improving your access. If you haven’t already completed the questionnaire that provides us with information about your access to food, housing, and technology, please complete the COVID 19 Student Survey as soon as possible. (Anyone who has fully completed any survey sent earlier this summer by Dean of Student Success Jolie Lewis does not need to complete the survey again.)

    Important Information about Student Conduct Policies for Students Living On Campus

    There are a number of important policy updates moving into the fall. First, Emory & Henry College, like many other institutions, will be moving to a “dry” alcohol policy. There will be no alcoholic consumption allowed on campus in any form for the 2020-2021 academic year. 

    Further, egregious disregard for the COVID-19 policies will result in immediate removal from campus. For example, we will view situations in which multiple students are socializing together in small spaces without wearing face coverings or maintaining social distance as a threat to the safety of our community, and as such, we will enact the policy in the student handbook that permits us to send students home immediately based on being a threat to the safety of others. This “one and done” policy will be necessary to protect our staff, our students, and the greater Emory & Henry community. Students found to be in major violation of COVID-19 policies will forfeit their room and board fees, but will be allowed to continue participating in classes remotely from home.

    Impact on Financial Aid, Accounts, and Payments

    As appropriate, accounts will be adjusted for students who will no longer be charged for room and board. This will impact the total cost of attendance for some students, which will mean that financial aid awards will be recalculated. The financial aid department will be working on making those changes beginning next week. The deadline for having your account settled will be moved from August 1 to August 11.

    Textbook Purchase

    If you would like to have textbooks delivered to you, you may visit bookstore.ehc.edu and click on course materials. By using this method, you can have textbooks shipped to you. 

    First-Year Housing Assignments and Move-In Information

    At this time, we will be inviting all first-year students back to campus for a fall residential experience. Josh von Castle, Associate Dean of Students and Director of Housing & Residence Life, will be emailing all first year students their living assignments later today. All housing related questions should be directed to him at jvoncastle@ehc.edu.

    Please note that there will be no early arrivals for any student in any program. All new students will arrive on campus on August 14th, 2020. 

    Office Hours with the Associate Provosts

    Emory & Henry’s three Associate Provosts—Dr. Matt Frederick in Academics, Ryan Bowyer in Student Life, and Jolie Lewis in Student Success—will be hosting “drop-in” office hours in Zoom next week. Use this link to join us for Zoom office hours on any of the following days and times:

    • Monday, Aug. 3, 1-2 p.m.

    • Tuesday, Aug. 4, 10-11 a.m.

    • Thursday, Aug. 6, 1-2 p.m.

    We understand that this information will be difficult for some. Please know that you can reach out to us at any time with any questions that you may have. 

    Please continue to stay safe and healthy. We wish you the best during the fall 2020 academic semester. 

     

    Sincerely,
    Dr. John W. Wells, President
    Dr. Michael J. Puglisi, Provost
    Ryan Bowyer, Associate Provost and Dean of Students
    Dr. Matt Frederick, Associate Provost
    Jolie Lewis, Associate Provost and Dean of Student Success

     

  • July 21, 2020-Information Regarding Student Move-In Dates

    Dear Emory & Henry College Student Body,

    Please read this email in its entirety as it contains important updated information regarding the check-in process for the fall semester in response to today’s announcement regarding fall athletics.

    New Students

    All new students will check-in on Friday, August 14th, 2020. If you are part of a student group that is still arriving early, you will continue to work with your program director. You will receive your specific check-in time from Fred George, New Student Experience Director. If you have any questions regarding your check-in time, please reach out directly to Fred at fgeorge@ehc.edu

    Returning Students

    All returning students will check-in on Saturday, August 15th and Sunday, August 16th. If you are part of a student group that is still arriving early, you will continue to work with your program director.

    All returning students will receive detailed check-in information Friday, July 31st. This will include your specific check-in time and instructions for check-in. 

    Further, information released next Friday, July 31st will also include specific items you must complete prior to checking in at Emory & Henry for the Fall 2020 semester. 

    If you have any questions regarding the returning student check-in process, please reach out to Faith Blankenship, Housing Operations Coordinator, at fblankenship@ehc.edu

    Please know that due to restrictions surrounding COVID-19, we are only able to allow students to move in on their assigned date. We will not have the ability to accommodate requests outside of the designated check-in times. 

     

    Sincerely,

    Ryan Bowyer, Associate Provost and Dean of Students

    ~
    Associate Provost & Dean of Students
    Office of the Provost
    O: 276.944.6528
    Wiley 124 rbowyer@ehc.edu 
  • July 21, 2020-Emory & Henry, ODAC Announce Changes To Fall 2020 Semester Competition Schedule

    Amidst continuing health and safety concerns due to the global COVID-19 pandemic, Emory & Henry College and the Old Dominion Athletic Conference (ODAC) have announced plans to postpone conference competition and championships for fall and winter sports through the end of the 2020 calendar year (December 31).  

    “With the information available to us today regarding the continued spread of the virus, we simply do not believe we can create and maintain an environment for intercollegiate athletics competition that meets our requirements for safety,” said Anne Crutchfield, Emory & Henry director of athletics.

    The fall sports competition seasons impacted by this decision include football, men’s and women’s soccer, volleyball, men’s and women’s cross country, men’s and women’s tennis, equestrian, and men’s and women’s golf. 

    Winter sports affected by the delayed start are men’s and women’s basketball, men’s and women’s swimming, men’s and women’s indoor track & field, and men’s and women’s wrestling.

    “The conference’s leadership worked extremely hard to explore ways we might have conducted conference championships and competition in the fall,” explained ODAC Commissioner Brad Bankston. “Those conversations involved a number of options, but none of them could change the current impact of the virus and its prevalence in our society. A safe return for students and the sustainability of campus life is a priority for all our members.”

    To help the ODAC and its member schools provide their student-athletes with the most complete athletic experience possible, NCAA Division III is considering a blanket waiver that would provide unprecedented scheduling flexibility. The scheduling change would provide all sports more time for individual and team skill instruction, strength & conditioning, leadership development, and other athletically-related activities during the academic year as health and safety conditions allow.

    “This will not be a traditional fall on campus in any respect, but we intend to provide our student-athletes with a robust and meaningful preseason experience,” added Crutchfield. “The decision to postpone the fall season was difficult, but we have a responsibility to make decisions that are in the best interest of the student-athletes, coaches, staff, and fans.” 

    Emory & Henry College is planning for classes in the fall semester to take place on campus with the proper measures taken to ensure the safety of students, faculty, guests and visitors.

  • June 10, 2020-Emory & Henry College Announces Plans for Fall Semester

    Classes will resume on the Emory campus on August 17.

    Based on recommendations from the College’s COVID-19 Task Force, classes on the Emory campus will begin on Monday, August 17 and the semester will end on Tuesday, November 24, prior to Thanksgiving. 

    This amended calendar ensures that the College complete a full semester of instruction, meeting all requirements for class days and other directives of the Department of Education, and provides that students do not have to travel and return to campus after the holiday, avoiding the concerns over a resurgence of the virus in the late fall.

    The fall semester will be divided into two 7-week terms, based upon the student’s current class schedule. Details about daily class scheduling and distribution of classes between the two terms will follow. Every effort is being made to build in safe distancing and other health measures, in accordance with public health guidelines.

    The main goal is to provide the distinctive quality educational experience that Emory & Henry students value and have come to expect. In preparing for fall classes, faculty are taking into account the need to be flexible, adaptive and creative regarding the uncertain situation.

    The COVID-19 Task Force has been meeting regularly to consider the possible contingencies for operations going forward. In order to do so, the College has to ensure that every policy and practice on campus is thoroughly studied and is designed to guard the health and safety of all of those in the campus community; to that end, a number of working groups are exploring and making recommendations on a full range of scenarios on campus that must be considered. Emory & Henry will share these plans as they become finalized. 

    Emory & Henry continues to track and monitor information from public health officials and from the governor’s office that will help shape the ultimate plans for the fall semester. 

    Classes on the Marion campus will begin August 24; details of the School of Health Sciences calendar will be available separately.

  • June 10, 2020-CARES HERFF 30-Day Report

    Emory & Henry College (the “College”) acknowledges that on May 7, 2020 the college signed and returned to the Department of Education the Certification and Agreement and the assurance that the college has and intends to use no less than 50% of the funds received under Section 18001(a)(1) of the CARES act to provide Emergency Financial aid grant to students.

    The college’s Higher Education Emergency Relief Funding was awarded on May 12, 2020, and we received $631,120 to provide students with emergency financial aid grants to help cover expenses related to the disruption of campus operations due to coronavirus. Eligible expenses under a student’s cost of attendance include such items as food, housing, course materials, technology, health care and child care. 

    As of June 12, 2020, $562,700 has been distributed to 1064 students under Section 18004(a)(1) to student to students either via paper check or e-check.  There are currently 1100 students that are eligible to participate in the programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency funds.

    The following method was used to determine which students received Emergency Financial Grants and how much they will receive:

    All Emory & Henry College students, both graduate and undergraduate, who were enrolled on March 13, 2020, and who have a completed FAFSA (Free Application for Federal student Aid) form on file with the College, shall receive $250.00 to help cover expenses related to the disruption of their education. Students ineligible to file a FAFSA form under federal law include international students, DACA (Deferred Action for Childhood Arrivals) students, and those under 18 years of age who might be attending the College as part of a dual enrollment program. 

    Because the cancellation of in-person classes was especially impactful on residential undergraduate students who were living on campus and participating in a meal plan but were forced to move out and look elsewhere for food and shelter, residential undergraduate students will be awarded an additional amount depending upon their estimated family contribution (“EFC”) as determined by their FAFSA form. The following four bands (1 being the highest need and 4 being the lowest need) and amounts will apply: Band 1- $600; Band 2 - $400; Band 3 - $300; and Band 4 - $100. Thus, eligible undergraduate students will receive between $250 (base award) and $850 (base award plus band 1 financial grant for residential student). 

    The following information was shared with students concerning the Emergency Financial Aid Grants:

    Please note that students who are not claimed by a parent or parents as a dependent for federal tax purposes, which should include most graduate students, are eligible for $1,200.00 in federal stimulus funds provided they filed a 2018 or 2019 tax return. Visit www.irs.gov for more information. 

    In addition, the remaining CARES funds will be combined with a $33,333.00 grant received by the College from the Virginia Foundation for Independent Colleges (“VFIC”) to create an application-based pool of emergency relief funds totaling nearly $100,000.00 provide financial assistance to students demonstrating extreme financial hardship. 

    Qualifying undergraduate and graduate students may apply for emergency financial relief. To be considered, applications must be received in the Financial Aid Office (scblevins@ehc.edu or ehfinaid@ehc.edu) by JUNE 22, 2020. Examples of the type of emergency and extreme hardship financial relief available includes: 

    • Replacement textbooks, or e-book rentals, for students who were using library copies or sharing with friends, or were not able to retrieve from campus. 
    • Packaging and shipping or storage of personal items left on campus. 
    • Short-term support with food, rent, and or necessary personal items for displaced students. 
    • Short-term assistance with access to Wi-Fi service for students who do not (but could) have Wi-Fi at home. 
    • Providing laptops or Chromebooks for students who lack access to hardware for competing courses. 
    • Mental health assessment and counseling services with providers in students’ home communities. 

    For students returning next year whose family’s financial situation has been impacted by coronavirus or another change in circumstance, they are encouraged to contact the Financial Aid Office to inquire amount the Special Circumstance Process, which could change the amount of financial aid awarded. 

    Emory & Henry College is committed to assisting students during these unprecedented times so that they may complete their education. For questions, please contact: 

    Scarlett Blevins, Director of Financial Aid
    Emory & Henry College
    P.O. Box 947
    Emory, VA 24327
    276-944-6229
    scblevins@ehc.edu ehfinaid@ehc.edu 


    The following letter was sent with paper checks(An email was sent to those students receiving an e-check:

    Dear Emory & Henry Student:

    In an effort to help mitigate the impact of the coronavirus pandemic on our students and their families, we are pleased to provide you with a check to help with expenses related to the disruption of campus operations due to the virus. 

    Emory & Henry received $631,120 as part of the federal Coronavirus Aid, Relief and Economic Security (“CARES”) Act in order to provide emergency financial aid grants in the form of direct cash payments for such items as food, housing, course materials, technology, health care and child care. The Internal Revenue Service has determined that these funds will not be considered taxable income. It is not necessary to provide us with documentation on how you use your funds.   

    The College opted to distribute the federal funds using the following approximate numbers: 

    • 47% of the funds will be used to makeacross the board payments of $250 to qualifying graduate and undergraduate students. To qualify, a student must be a United States citizen and must have had a Free Application for Federal Student Aid (FAFSA) form on file with the College as of March 13, 2020. The way the law is written, international and DACA students do not qualify, nor do dual enrollment students.
    • 42% will providerelief to qualifying residential undergraduate students who were most severely impacted by the cancellation of their room and board plans using a four-tiered ranking system ranging from $100 to $600 depending upon a student’s Estimated Family Contribution(EFC) on their FAFSA form. Undergraduate commuter students and graduate students are not eligible for this distribution.
    • 11% will be combined with monies provided by the Virginia Foundation for Independent Colleges (VFIC) to providean application-based pool of just over $100,000 for graduate or undergraduate students demonstrating extreme financial hardship. The VFIC funds ($33,333) are available for all students, including those who did not qualify under the federal award criteria. Examples of the type of emergency and extreme hardship financial relief available by application includes: 
    • Replacement textbooks, or e-book rentals, for students who were using library copies or sharing with friends, or were not able to retrieve from campus.
    • Packaging and shipping or storage of personal items left on campus. (The College intends to pay shipping expenses for any undergraduate student who could not return to campus after spring break to collect their belongings because of travel restrictions using VFIC money. No application is necessary.)
    • Short-term support with food, rent, and or necessary personal items for displaced students.
    • Short-term assistance with access to Wi-Fi service for students who do not (but could) have Wi-Fi at home.
    • Providing laptops or Chromebooks for students who lack access to hardware for competing courses.
    • Mental health assessment and counseling services with providers in students’ home communities. 

    A link for applications for emergency and extreme hardship financial relief will be distributed by email to all students and must be submitted by June 22 to be considered. You may also contact Scarlett Blevins, director of financial aid, with questions atscblevins@ehc.edu, at ehfinaid@ehc.edu, or at (276) 944-6229. Depending on the number of applications received, those additional funds should be distributed later next month. 

    Students who are not claimed by a parent or guardian as a dependent for federal tax purposes, which should include most graduate students, should be eligible for $1,200 in federal stimulus funds provided they filed 2018 or 2019 taxes. Seewww.irs.govfor more information. 

    For students returning next year whose family’s financial situation has been impacted by coronavirus or another change in circumstance, you are encouraged to contact the Financial Aid Office to inquire about the Special Circumstance Process, which could change the amount of financial aid awarded. 

    For more information about our federal COVID-19 distribution policy, please visit www.ehc.edu.

    As we’ve announced, we are planning to resume in-person classes this fall, but that is contingent on circumstances. We are hard at work making preparations for a safe re-opening. Until then, please reach out to members of the faculty, staff, and administration if we can assist you in any way during these challenging times. Stay safe! 


    Sincerely,
    Dr. John W. Wells
    President