Campus Updates

Emory & Henry College is constantly monitoring this evolving situation and the latest COVID-19 (novel coronavirus) updates will be posted here.

  • June 16, 2021-Updated Information Regarding the Vaccination Policy for Students 2021-2022

    Complete COVID-19 Vaccination Verification Form

    Dear Emory & Henry New and Returning Students,

    I hope that you are enjoying your summer. Thank you to all current and incoming students who have already submitted your vaccination information.

    After listening to voices desiring a safe return to a more normal campus environment and trying to use the data available to us regarding COVID-19 vaccine rates in a responsible manner, we have landed at a place where having a visible sign showing those who are vaccinated is the best route for our campus. We are providing all who are fully vaccinated with a special lanyard that must be worn on campus.

    This decision allows everyone an easy way to discern who should be wearing a mask and physically distance themselves from others. Any fully vaccinated person who forgets their lanyards is required to wear a facial covering and physically distance. Everyone still has the option of wearing a mask, as I and others still do in certain environments, despite the fact that I am fully vaccinated.

    For students who are currently on campus who have already submitted your documentation, you may contact me to arrange a time to pick up your lanyard. For those who will not be on campus until this fall, I will send out information regarding where you can pick up your lanyard on the day that you check-in.

    The following details the College’s COVID-19 Vaccination policy moving forward for students.

    An FDA approved coronavirus vaccine, whether still in Emergency Use Authorization status or not, will be required for all students under the following circumstances

    • Students living in College-owned residential facilities
    • Students that are members of an NCAA athletics team
    • Students involved with any affinity group or club sport
    • Student members of the equestrian team
    • Students involved in any active student organization, to include fraternity and sorority life, and any student organization recognized by the Student Government Association
    • Students that are representing the college in any visual or performing arts program
    • All School of Health Science students
    • All School of Nursing students

    Emory Campus Students: Students on the Emory campus now or who will be on the Emory campus in the fall of 2021 will need to report their vaccination status no later than July 1. Please to use this form to submit that information.

    If you have only received your first dose of a two-shot vaccine by July 1, please upload your documentation now, and then upload the documentation again once you receive the second dose.

    A special lanyard will be provided to all students and employees who are fully vaccinated to wear on campus. All students and employees who are not wearing the special lanyard are to wear a facial covering and physically distance themselves from others.

    School of Health Sciences Students: Students at the School of Health Sciences should upload their vaccination status in E-Value by August 1. If you do not have access to this link, please consult with Dr. J.P Barfield.

    A special lanyard will be provided to all students and employees who are fully vaccinated to wear on campus. All students and employees who are not wearing the special lanyard are to wear a facial covering and physically distance themselves from others in enclosed spaces.

    School of Nursing Students: Students at the School of Nursing should upload their vaccination status in Castlebranch. If you do not have access to this link, please consult with Dr. Laurie Anne Ferguson.

    A special lanyard will be provided to all students and employees who are fully vaccinated to wear on campus. All students and employees who are not wearing the special lanyard are to wear a facial covering and physically distance themselves from others.

    Religious and Medical Exemptions: Students may request a religious or medical exemption by July 1. Please note that all medical exemption requests require documentation from a healthcare professional (MD, DO, NP or PA) Further, please note that any religious exemption must be notarized. You may submit religious and medical exemption requests here. Should you be granted an exemption, you will be required to wear a facial covering at all times in enclosed spaces until the CDC indicates otherwise.

    To find a vaccination clinic near you, or to learn more about the vaccine, please visit the Vaccines.gov website.

    This is our first step in what could be a multi-step process as the semester unfolds. As we monitor vaccine numbers, monitor campus infection rates and adherence to safe practices our policy will be modified accordingly. We appreciate your understanding in what it takes to bring hundreds back to our campus safely.

    If you have any questions, please do not hesitate to reach out to Tracey Wright, Dean of Students at tlwright@ehc.edu.

    Sincerely,
    Tracey L. Wright
    Dean of Students

  • May 27, 2021-Face Coverings Update

    The COVID task force continues to work through policy updates for our employees as we approach the upcoming academic year. We are finding that guidance from the CDC and the Governor continues to update at a somewhat rapid pace as more and more individuals get vaccinated and case numbers across the country, state, and region continue to fall.

    In accordance with both the CDC’s and Governor Northam’s recent guidance, we are updating our policy and offering an opt-in program for fully vaccinated employees. This opt-in program is intended to give employees who have been fully vaccinated increased flexibility and return to a more normal working environment.

    If you are an employee who is:

    1) fully vaccinated,
    2) has communicated this information with Human Resources via this link, and
    3) wish to no longer wear a facial covering at any location across campus,

    then you may visit Tracy Peery, Director of Human Resources, in the Scarbrough House, to obtain your customized E&H lanyard that says “#Vaccinated” and “doing my part!”. This lanyard is to be worn with your college issued ID badge if you wish to opt-in to being fully released from the facial covering requirement. Employees located at the Marion or Bristol campuses who cannot stop by the Emory campus should contact Tracy Peery for arrangements to receive your lanyard.

    Please know that you may choose to not opt-in to this program and may choose to still wear a facial covering. Employees who are not fully vaccinated should continue to wear facial coverings while at work.

    We continue to plan for and move towards a more fully open campus. As guidance continues to update and change, we will work to continue to update policies and procedures as necessary.

    Please feel free to follow up with either Tracy Peery, Director of Human Resources, or Ryan Bowyer, Associate Provost and Dean of Students, if you have any questions.

  • May 12, 2021-Vaccination Policy for Employees

    At this time, vaccination is strongly encouraged but not required for employees. If you have already received the COVID-19 vaccination (two doses of Pfizer or Moderna or one dose of Johnson & Johnson), please upload a copy of your vaccination card via this link to Human Resources. The only individual who will see this information is Tracy Peery, Director of Human Resources and our Google suite is HIPAA compliant.

    For faculty and staff who have been vaccinated, we are offering a $20.00 gift certificate to The Emory Mercantile. Please note that you will receive an automated email response when you successfully upload a COVID-19 vaccination record via the Google form. Please use the automatic email you receive as your verification for the $20.00 gift certificate. Gift certificates are non-transferable and will expire on June 30, 2021.

    For employees who have not yet been vaccinated, we are offering 3 hours of paid leave time to facilitate each of your vaccination appointments. To find a vaccination clinic near you, or to learn more about the vaccine, please visit the Vaccines.gov website.

    Please reach out to Tracy Peery, Director of Human Resources, or Ryan Bowyer, Associate Provost and Dean of Students, with any questions.

  • May 12, 2021-Vaccination Policy for Students 2021-2022

    Dear Emory & Henry Campus Community,

    I hope this email finds each of you well and enjoying your first few days of summer break.

    The College has closely monitored the ethical, legal, and practical discourse surrounding vaccinations on college and university campuses. We have consulted with health care and legal experts to assist us in determining the best course of action for the upcoming academic year.

    The following details the College’s COVID-19 Vaccination policy moving forward for students.

    An FDA approved coronavirus vaccine, whether still in Emergency Use Authorization status or not, will be required for all students under the following circumstances

    • Students living in College-owned residential facilities

    • Students that are members of an NCAA athletics team

    • Students involved with any affinity group or club sport

    • Student members of the equestrian team

    • Students involved in any active student organization, to include fraternity and sorority life, and any student organization recognized by the Student Government Association

    • Students that are representing the college in any visual or performing arts program

    • All School of Health Science students

    • All School of Nursing students

    Students that are on the Emory campus will need to report their vaccination status no later than July 1st. Students that are on the Emory campus will need to use this form to submit that information.

    Students at the School of Health Sciences should upload their vaccination status in E-Value by August 1st. If you do not have access to this link, please consult with Dr. J.P Barfield.

    Students at the School of Nursing should upload their vaccination status in Castlebranch. If you do not have access to this link, please consult with Dr. Laurie Anne Ferguson.

    Students may request a religious or medical exemption by July 1st. Please note that all medical exemption requests require documentation from a healthcare professional (MD, DO, NP or PA) Further, please note that any religious exemption must be notarized. You may submit religious and medical exemption requests here. Should you be granted an exemption, you will be required to wear a facial covering at all times in enclosed spaces until the CDC indicates otherwise.

    If you have any questions, please do not hesitate to reach out to Ryan Bowyer at rbowyer@ehc.edu.

    Sincerely,
    Ryan

  • April 6, 2021-UPDATED On-Campus COVID-19 Vaccination Clinic

    Emory & Henry College Community,

    This morning, the CDC paused the administration of all Johnson and Johnson vaccinations. Please see an official message from the Virginia Department of Health at the bottom of this email.

    We will still be offering a vaccination clinic tomorrow, April 14th from 12:00 PM to 3:00 PM, and will be offering the Pfizer vaccine. There will be a required second shot, and we have scheduled this clinic for May 5th.

    If you had originally signed up to receive the vaccine tomorrow at our clinic, your appointment is still valid. If this announcement changes your plans, or if you have any questions about how this impacts your appointment, please reach out to me.

    For individuals that are already signed up, I will be sending a follow up email directly to you later this morning with additional details.

    For anyone who is still seeking to be vaccinated, please use this link to register for the vaccination clinic. You must register in advance so that the health department knows how much vaccination to bring.

    We appreciate your flexibility and understanding. If you have any questions or concerns at all, please do not hesitate to reach out to me.

    Sincerely, Ryan


    Dear Emory & Henry College Community,

    In partnership with the Virginia Department of Health, we are excited to announce an on-campus vaccination clinic next Wednesday, April 14th from 12:00 PM to 3:00 PM at the McGlothlin Center for the Arts. Currently, we are anticipating that this will be the one shot Johnson and Johnson (JNJ) vaccine.
    Please use this link to register for the vaccination clinic. You must register in advance so that the health department knows how much vaccination to bring.
    Anyone (students, faculty, and staff) can sign up for this clinic.
    Vaccinations are the quickest way we fully open campus up and return to some level of normal. Further, as the CDC has indicated, if members of the E&H community are fully vaccinated, direct contact with a positive case will not require quarantining.
    If you have any questions, please let me know.
    Sincerely,
    Ryan
  • March 8, 2021-COVID-19 Student Vaccination Records

    Good afternoon,

    I hope this email finds each of you well. As vaccines become more readily available, the College needs to begin tracking who has and has not been vaccinated.

    As you begin to receive doses of the vaccine (or, in the case of the Johnson and Johnson vaccine, your single dose), please fill out the following form. This is a confidential form and your information will only be shared with Student Health Services so that charts in the Student Health Center can be updated.

    Please let me know if you have any questions.

    Sincerely,

    Ryan Bowyer, Dean of Students Susan
    Stanley, Director of Health Services

  • March 1, 2021-Revised Attendance Policy for Outdoor Sports

    The Emory & Henry College Department of Athletics, in conjunction with the College’s COVID-19 task force, has announced a revised attendance policy starting Monday, March 1 for all home outdoor sporting events during the 2021 spring semester. These limited attendance policies affect baseball, softball, men’s and women’s soccer, and men’s and women’s tennis home athletic events.

    Fred Selfe Stadium, Porterfield-DeVault Field, the Richardson Tennis Courts, and the Wasp Softball Field will all have a limited capacity in an effort of promoting and prioritizing the health and safety of student-athletes and game day personnel in light of the COVID-19 global pandemic.

    No visiting fans will be allowed. The number of spectators will be limited by the venue’s capacity - which might be lower than the number currently allowed by the governor of Virginia. Each team will be responsible for assigning approved spectators at each contest and will put selected individuals on a pass list. Priority will be given to student-athlete parents and students.

    For football home games, attendance will be capped at 1,000. General public tickets will be released after allotments are given to parents and students, and the number of tickets will be announced and made available the day before each game. All spectators will be given a QR code to access their ticket, which will be required for admittance.

    There will be two entrances for football games. Students will enter at the gate near Martin Brock Student Center. All other spectators will use the home sideline gate near the Brooks Field House.

    Proof of identity will be required upon entering all venues. Permitted attendees will be allowed to enter 1 hour before a football game and 30-minutes before any other contest. There will be no re-entry allowed once a spectator leaves the venue. All spectators will be asked to leave the venue within 30-minutes of the completion of the contest. There will be no field access for spectators at any time.

    Approved spectators will not be allowed to attend if more than 5% of a participating team tests positive. Communications of fans not being allowed attendance will be made through the GoWasps.com website and on the social media accounts for Emory & Henry Athletics.

    Masks/face coverings must be worn at all times while inside or at an athletic facility and during any contest. Any individual who does not comply with this policy will be asked to leave the facility immediately. The physical distancing of six feet or more is required between individuals not sharing a household. Gatherings of multiple individuals near highly-trafficked areas will not be permissible.

    There will be no tailgating allowed. No concessions will be available at games, but fans will be allowed to bring food and drink into the venue; however, no coolers will be allowed. The restroom facilities at Fred Selfe Stadium will be open for all sports competitions. Gameday parking will only be allowed in the King Center gravel lot.

  • December 15, 2020: COVID-19 Return to Campus Update: Spring 2021 Return Testing Requirement

    Emory & Henry College Students,

    I hope that each of you had a relaxing Thanksgiving and are enjoying your holiday break. This email contains important information regarding the College’s response to the novel COVID-19 Coronavirus. Please review carefully. As you know by now, we are all in this together and wish to remain a strong and safe campus through the pandemic. To do so, we must all do our part to remain on campus while preventing the spread of the virus. The general understanding that we must protect ourselves as well as each other, faculty and staff is paramount to a successful Spring semester. We can do this. Please return healthy by limiting your exposure while home.

    Notification of Positive Diagnosis
    If at any point you test positive or demonstrate positive symptoms during the course of the holiday break, please notify Susan Stanley, Director of Health Services, at stanlesm@ehc.edu. Having this information will be critically important as we look towards both mandatory testing for student-athletes in the Spring and a more robust testing strategy for non student-athletes in the Spring.

    Notification of Return Testing Requirement
    In order to move into campus housing, all students will be required to submit a negative test that is no older than 72 hours. Please review your calendars to make this happen. If you do not have a test result, you will be placed into quarantine for two weeks to await test results that you will have to get near Emory, VA. Please note that all commuters will be required to submit a negative test to access campus.

    **Please submit your test results at this link in order to move into campus housing or access campus.

    *** Please note that those who have tested positive in the 90 days prior to returning to campus will not need to be tested again. We will have those records. If you have specific questions regarding whether or not you fall into this category, please contact me by responding to this email.

    All members of the E&H community should practice appropriate safety measures throughout the break, but it is highly recommended that you pay special attention to your safety and wellness 10 days prior to returning to campus. This will vary by certain groups and athletes move in dates but please look at your calendar before your return. We want you to come back well rested and healthy to kick off the Spring semester.

    Helpful Resources & Tips:

    • State of Virginia offers the COVID-Wise tracing app - please sign up here
    • Stay up to date by visiting the E&H COVID web page
    • Bring hand sanitizer and wipes for your personal use. There are many locations on campus but you can never have enough. Make sure you have a good mask rotation.
    • Bring a COVID TO GO bag - should you have to move into quarantine after being exposed or are waiting for a test result, you will be moved out of your room. Pack a backpack of clothes and supplies such as medicines and snacks to grab and go.

    Please let me know if you have any questions. We’re in this together and together we can see successful results for an engaged Spring semester.

    Sincerely,
    Ryan Bowyer,
    Associate Provost and Dean of Students; Covid-19 Coordinator, Emory & Henry College