Circulation Policy

Loan Policy

The Frederick T. Kelly Library circulates books, compact discs, audio cassettes, DVDs, videos, audio-visual equipment, and government documents. All students, faculty, and staff must present a valid Emory & Henry College ID card to borrow materials. Borrowers are responsible for all items charged on their library card. They are responsible for reporting all changes of address and telephone numbers.

Loan Periods for Emory & Henry College Students & Staff

  • Books: 4 weeks
  • Compact Discs, Videos & DVDs: 7 days (limited to 5 films or CDs on one account
  • Books on Tape: 4 weeks

Loan Periods for Emory & Henry College Faculty

  • Books: Semester
  • Compact Discs, Videos & DVDs: 7 days (limited to 5 films or CDs on one account)
  • Books on Tape: 4 weeks

Community Borrowers

The Library is open to all who use it in a responsible manner. Many resources are available for use to persons not affiliated with Emory & Henry College, who may acquire a community borrower card at the Circulation Desk. Applications for community borrowing privileges are taken at the Circulation Desk and require photo identification. Persons under the age of 14 must have their registration applications signed by a parent or legal guardian. Community borrowers have the same loan periods as Emory & Henry students and staff.

Holston Associated Libraries

Persons who hold valid circulation privileges in other Holston Associated Libraries (HAL) may borrow resources from Kelly Library upon presentation of a valid library card from any HAL member library (King College, Tazewell Co. Public Library, and Washington Co. [Va] Public Library). Kelly Library circulation rules apply to these borrowing transactions, and the loan period is determined by which borrower card the patron uses.


A borrower may renew regular loans one time unless the item has been recalled or placed on hold by another user.


All materials are subject to recall if another borrower needs them or if a faculty member wishes to place them on reserve for a course. The Library may recall immediately any material needed for reserve circulation. Materials that other borrowers request are subject to recall after the current borrower has had them for one-half of the current check out period. For example, books that have been checked out for two weeks may be subject to recall for use by another borrower. Your cooperation is appreciated in the prompt return of materials that have been recalled.

Overdue Materials

The premise under which the Library operates is that, as adults, its patrons are responsible and considerate of others’ needs and should return materials in a timely manner. Therefore, the Library does not charge fines. However, the Library does send out two overdue notices before an item is billed to a patron.

In addition, patrons who have overdue videos, CDs and DVDs will not be allowed to check out any other items until the overdue materials are brought back. Patrons who have any items that have been billed cannot check out additional materials until their accounts have been settled.

Lost Materials

Library users are responsible for returning materials in the same condition in which they were checked out, allowing for some wear from normal use. The borrower is responsible for materials returned in a damaged condition or for lost materials. Charges for damaged materials may include either repair or replacement costs. The minimum charge for replacing all types of materials (books, compact discs, DVDs and audiotapes) is $50.00, plus a $25 processing fee. Items costing more that $50 will be charged at actual replacement cost. Note that some items can exceed $400 in replacement costs.

Course Reserve Materials

Professors select the loan periods for reserve materials. The three categories are:

  • Material that may be checked out for two-hour library use only
  • Material that may be checked out at any time and brought back the next day
  • Three day checkout period

For more information, please see the Reserve Materials Policy.