Housing Accommodations

Emory & Henry College recognizes the importance of providing reasonable accommodations in its housing policies and practices where necessary for individuals with disabilities to fully participate in the College housing program. This policy explains the specific requirements and guidelines that govern requests for reasonable accommodation in College housing. Emory & Henry reserves the right to amend this policy at any time as circumstances require. Students who request housing accommodations should follow the process outlined below.

Students who request housing accommodations must complete the Disabilities Disclosure and Accommodation Request Form, available here or in the Powell Resource Center. This form should be submitted in conjunction with documentation of disability to the Director of Disability Support Services in the Powell Resource Center.

 At the minimum, documentation must include evidence of a documented disability and supporting evidence for the specific accommodation requested. Documentation will be considered on a case-by-case basis and must be supplied by a reliable third party. Documentation may not be accepted if written by professionals related to the student. Documentation may not be necessary for obvious or visible disabilities. Please contact the Director of Disability Support Services with specific inquiries regarding documentation.

If documentation received is insufficient for the Office of Disability Support Services to determine whether an accommodation is reasonable and appropriate, the Director of Disability Support Services will inform the individual in writing and may request additional information, including permission to speak directly with the reliable third party supplying the documentation, within ten (10) business days of receiving the verification.

The student making the request for accommodation must cooperate with the Office of Disability Support Services in a timely manner in providing all information needed to determine whether the requested accommodation is necessary.

Emory & Henry will accept and consider requests for reasonable accommodation in residential facilities at any time. The student making the request should provide the form and documentation to the Director of Disability Support Services as soon as possible before moving into College residential facilities. However, if the request for accommodation for the fall semester is made after February 15th for returning students or after June 15th for new students, or if the request for accommodation for the spring semester is made after October 15th for new or returning students, Emory & Henry College cannot guarantee that it will be able to meet the individual’s accommodation needs during the first semester or term of occupancy. 

If the need for accommodation arises when an individual already resides in College housing, the student should contact the Office of Disability Support Services and provide the request form and documentation as soon as possible. Emory & Henry will accept and consider all requests, but cannot guarantee that it will be able to meet the accommodation needs during the semester or term in which the request is received.

All requests must be renewed annually by February 15th. Updated documentation may be required for students with changing prognoses.

Following receipt and approval of a request for housing accommodation, the Director of Disability Support Services will notify the student in writing of the approval and communicate with the Director of Housing regarding an appropriate housing assignment for the student.

Students with an approved accommodation will select rooms in the first week of April. Students will be scheduled to choose rooms in room draw order before the room draw process takes place. Students and their roommates must meet with the Director of Housing and sign the housing contract for the upcoming year. All students must be present for the signing or be represented by a proxy.