Probation, Deceleration, & Dismissal

DECELERATION AND DISMISSAL

At the discretion of the Department Chair/Program Director with consideration of recommendations from the Student Progression Committee, students may have the opportunity for deceleration. For the purposes of this handbook, deceleration is defined as halting progression in the program while awaiting the start of a future semester to retake coursework, and dismissal is defined as being dismissed from the program without opportunity to return or continue later. Decisions for deceleration are not open to appeal.

Specific to the clinical phase of the program, failing a supervised clinical practice experience (SCPE) and repeating that course at the end of the clinical phase of the program, is considered ‘course remediation’ rather than deceleration.

The following policies apply to deceleration and dismissal:

  • Failure to receive a grade of ‘C’ (≥73.00%) in any course is considered course failure and, in the case of didactic phase coursework, will prevent the student from progressing to the next semester. Depending on the course, course exams may be able to be remediated for grade change, as noted in course syllabi. However, course grades cannot be remediated or changed once finalized by the course director.
    • In the case of a didactic phase course failure, a student will be automatically dismissed or offered the option of deceleration, at the discretion of the Department Chair/Program Director with consideration of recommendations from the Student Progression Committee.
  • Failure of more than one course in the didactic and/or clinical phase of the program will automatically result in dismissal from the program. Dismissal under these circumstances is not open to appeal.
  • Decelerated students who return to program participation and subsequently fail any course, fail to attain and maintain a cumulative semester 3.0 GPA, fail to meet all technical standards, and/or fail to adhere to any program policies or requirements will automatically be dismissed from the program. Dismissal under these circumstances is not open to appeal.
  • Upon deceleration, students are participating with the next cohort of students and, as such, will be subject to that cohort’s student handbook and student clinical handbook policies and procedures and any new tuition rates and expenses as determined by the College.
  • Deceleration automatically results in delay of graduation and additional financial burdens to the student and may affect financial aid processes.
    • Students are fully responsible for any additional tuition and fees, including changes in tuition and fees resulting from deceleration.
    • Students are advised to discuss these issues with the College’s financial aid personnel prior to making any decisions regarding returning to the program if granted the option of deceleration.
  • If decelerating, the student can miss no more than a consecutive 12-month lapse of time from continuing in the program (i.e., from the time of course failure to the time of reattempt of course).
  • Students will be required to demonstrate maintenance of competency to resume progression in the program.
    • This may involve retaking previously completed courses, successfully completing a written and practical examination within one month of rejoining the program, and/or other activities deemed necessary by the Program.
    • These requirements must be completed prior to resumption of the program.
    • If required to retake previously completed courses, students are responsible for any associated tuition and fees.

Academic Probation/Academic Deceleration/Academic Dismissal

  • The following students are automatically placed on academic probation and may be subject to deceleration or dismissal:
    • Any student who fails to attain and/or maintain a 3.0 cumulative semester GPA.
    • Any student required to remediate a Supervised Clinical Practice Experience (SCPE) course.
    • Any student subject to deceleration.
  • Academic probation, if warranted, is applied at the beginning of each semester (e.g., if a student passes all courses but does not achieve a 3.0 cumulative GPA in their first semester, academic probation will be applied in their second semester).
  • Students on probation or at risk for probation, are required to meet with their faculty academic advisor.
  • Students on probation or at risk for probation are strongly recommended to meet with the:
    • Student Profession Committee to discuss their academic progress and to make plans or suggestions that might be helpful for greater academic success. 
    • Powell Resource Center for additional academic advising and, if needed, counseling and disability services.
  • In the didactic phase of the program, a single course failure will result in automatic academic probation and either deceleration or dismissal from the program, at the discretion of the program director and in consideration of recommendations from the Student Progression Committee.
  • In the clinical phase of the program, a single course failure will result in automatic academic probation and either required course repeat (i.e., SCPE course remediation), deceleration, or dismissal, depending on the reason(s) for failure of the clinical rotation experience, at the discretion of the program director and in consideration of the recommendation from the Student Progression Committee.
    • If the reasons are deemed significant enough, at the discretion of the program director with consideration of recommendations from the Student Progression Committee, the student may be dismissed from the program.
    • If the reasons are deemed remediable within the structure of the Program, at the discretion of the program director with consideration of recommendations from the Student Progression Committee, students who fail to achieve the required grade in a SCPE course may be given the opportunity to repeat the course after all other SCPEs are completed; this will automatically result in academic probation and a delay of graduation.
    • If the student fails to achieve a passing grade upon the second attempt of the SCPE course and/or fails another SCPE course, this will represent two course failures and the student will be automatically dismissed from the program. Dismissal under these circumstances is not open to appeal.
  • Students cannot be on academic probation for more than two semesters consecutively.
    • If students are not taken off academic probation prior to their clinical phase of training (i.e., their first SCPE course), they are automatically subject to either deceleration or dismissal from the program, at the discretion of the program director and in consideration of recommendations from the Student Progression Committee.
BEHAVIORAL PROBATION/BEHAVIORAL DISMISSAL

Students found to be in violation of the student conduct policies/standards and/or unable to meet the Program defined technical standards are subject to disciplinary action up to and including dismissal from the program.

Depending on the violation, and at the discretion of the Department Chair/Program Director, students may either be referred to the Student Progression Committee for determination of recommended disposition (i.e., probation vs. deceleration vs. dismissal) or consequences of deceleration or dismissal will be immediately applied.

  • Behavioral Probation and Deceleration decisions are not open to appeal.
    • Deceleration policies and procedures are further outlined elsewhere in the MPAS policies.
  • Unlike Academic dismissal decisions, Behavioral dismissal decisions may be appealed as outlined in MPAS Program policies.
    • Dismissal policies and procedures are further outlined elsewhere in the MPAS policies.
  • Examples of egregious violations, whether or not the act was successfully implemented, include, but are not limited to:
    • Issues of cheating and/or plagiarism
    • Issues related to exam security, including but not limited to duplicating or attempting to duplicate formative or summative evaluation material (e.g., quiz, exam, Kahoot questions), and offering to share or sharing previous summative or formative evaluation material with others
    • Issues adversely affecting the safety and welfare of others, including but not limited to, E&H students, faculty, staff, contracted workers, clinical preceptors, clinical staff, or patients.
      • Such issues include any form of harassment, abuse, belligerent behavior, or use of derogatory and/or harmful language or gestures.
      • Examples of belligerent behavior include behavior that is hostile, aggressive, threatening, antagonistic, confrontational, argumentative, quarrelsome, contentious, or combative.
  • For non-egregious violations, the following steps will be taken:
    • First violation: Written warning and academic counseling from Department Chair/Program Director and faculty advisor
    • Second Violation: Placement on behavioral probation and academic counseling from Department Chair/Program Director and faculty advisor
      • If students are not removed from behavioral probation within 12 academic weeks, they will automatically be subject to either deceleration or dismissal from the program.
      • If students are placed on behavioral probation on more than one occasion throughout the program, they may be subject to either deceleration or dismissal from the program at the discretion of the Department Chair/Program Director with consideration of recommendations from the Student Progressions Committee.
    • Third Violation: Program deceleration or dismissal, at the discretion of the Department Chair/Program Director with consideration of recommendations from the Student Progression Committee.
  • For egregious violations, the following steps will be taken:
    • Step 1: Automatic placement on Behavioral Probation in addition to Step 2a, 2b, and 3.
      • If students are not removed from behavioral probation within 12 academic weeks, they will automatically be subject to either deceleration or dismissal from the program.
      • If students are placed on behavioral probation on more than one occasion throughout the program, they may be subject to either deceleration or dismissal from the program at the discretion of the Department Chair/Program Director with consideration of recommendations from the Student Progressions Committee.
    • Step 2a: Automatic referral to the Student Progressions Committee for determination of recommended disposition (i.e., limiting consequence to Behavioral Probation vs. additional consequences of deceleration or dismissal), and…
    • Step 2b: For issues related to exam security and/or issues adversely affecting the safety and welfare of others, automatic consequences of deceleration or dismissal from the program at the discretion of the Department Chair/Program Director with consideration of recommendations from the Student Progressions Committee.
    • Step 3: In addition to the above, a notation that the student had professionalism and/or conduct issues during their enrollment in the program, including but not limited to that the student was placed on Behavioral Probation, will be noted in any Program and/or faculty letters of reference/recommendation and the Emory & Henry College MPAS Program Letter of Reference and Performance Evaluation.