Publicity Posting Policy

All material posted on the Emory & Henry College campus must be in good taste and respectful of the College’s mission and inclusion policies. Posting in any building on campus is reserved for campus events or those sponsored by and with Emory & Henry College.

OUTSIDE VENDORS ARE ONLY PERMITTED TO ADVERTISE ON THE EMORY & HENRY CAMPUS IF THEY HAVE RECEIVED PRIOR APPROVAL FROM THE OFFICE OF THE PRESIDENT AND THE MATERIAL REVIEWED AND APPROVED BY THE OFFICE OF MARKETING AND COMMUNICATIONS.

Materials may not be taped or tacked on walls, doors, bathroom stalls, or windows. Posting is only allowed on bulletin boards, not specifically used by a College office (i.e., the bulletin board outside the PRC office on second floor Wiley).

Promotional material should not make reference to alcoholic beverages, drinking contests, illicit drugs or sexual content.

Fliers & Posters: Fliers and posters must contain the following information: name of sponsoring organization with a brief description if not recognizable, the date, time and location of the event as well as contact information for the organization or the responsible member. Fliers not adhering to this policy will be removed by College officials. When possible, the organization will be contacted noting the specific posting violation.

Damage done by improperly posted materials on surfaces will be billed to the offending student organization(s).

Fliers should not overlap or conceal other items. Posting is on a first come, first serve basis. Publicity should be posted no more than 10 days prior to the event. Only one poster per event per bulletin board is allowed. Fliers should be removed by a representative of the posting organization or by a College official as soon as the day after the event.

Banners: Banners must contain the following information: name of sponsoring organization with a brief description if not recognizable, the date, time and location of the event as well as contact information for the organization or the responsible member. (May be written on the back of the banner.) If not, the organization’s president will be notified and given a chance to update the banner. Banners not updated or taken down to update may be removed by College officials. Banners should be removed when events are completed.

Other Forms of Publicity: Chalking is permitted on sidewalks exposed to the elements. Chalking is not allowed on walls, doors or building exteriors. Please remove following events if rain or snow has not.

Table tents on cafeteria tables are not allowed. However, Sodexo may be contacted for a template for napkin holder inserts. (Contact Dave Breniger, 276-944-6249 or 276-685-3482)

This policy will be included in the official Emory & Henry College Student Handbook maintained by the Office of Student Life, Student Success and Inclusion, and in the College’s Communications Policy, maintained by the Office of Marketing and Communications.

Contact: Ryan Bowyer, Dean of Students Jamie Smyth, Executive Director of Institutional Communications