May 15, 2020-Distribution Plan for CARES Act Funds Spring 2020

Emory & Henry College (the “College”) is scheduled to receive $1.3 million in federal stimulus funds as a result of the coronavirus pandemic. Under the terms of the Coronavirus Aid, Relief and Economic Security (CARES) Act (the “Act”), at least 50% of the funds, or $650,000.00, must be reserved to provide students with emergency financial aid grants to help cover expenses related to the disruption of campus operations due to coronavirus. Eligible expenses under a student’s cost of attendance include such items as food, housing, course materials, technology, health care and child care. The Act provides institutions with significant discretion on how to award this emergency assistance to students. A college may decide to distribute the funds across the board to eligible recipients or prioritize distributing funds to students who demonstrate the highest financial need, or utilize some combination of the two methods. 

Therefore, the College has adopted the following proposal regarding distribution of CARES Act funds: 

All Emory & Henry College students, both graduate and undergraduate, who were enrolled on March 13, 2020, and who have a completed FAFSA (Free Application for Federal student Aid) form on file with the College, shall receive $250.00 to help cover expenses related to the disruption of their education. Students ineligible to file a FAFSA form under federal law include international students, DACA (Deferred Action for Childhood Arrivals) students, and those under 18 years of age who might be attending the College as part of a dual enrollment program. 

Because the cancellation of in-person classes was especially impactful on residential undergraduate students who were living on campus and participating in a meal plan but were forced to move out and look elsewhere for food and shelter, residential undergraduate students will be awarded an additional amount depending upon their estimated family contribution (“EFC”) as determined by their FAFSA form. The following four bands (1 being the highest need and 4 being the lowest need) and amounts will apply: Band 1- $600; Band 2 - $400; Band 3 - $300; and Band 4 - $100. Thus, eligible undergraduate students will receive between $250 (base award) and $850 (base award plus band 1 financial grant for residential student). Please note that students who are not claimed by a parent or parents as a dependent for federal tax purposes, which should include most graduate students, are eligible for $1,200.00 in federal stimulus funds provided they filed a 2018 or 2019 tax return. Visit www.irs.gov for more information. 

In addition, the remaining CARES funds will be combined with a $33,333.00 grant received by the College from the Virginia Foundation for Independent Colleges (“VFIC”) to create an application-based pool of emergency relief funds totaling nearly $100,000.00 provide financial assistance to students demonstrating extreme financial hardship. International and 

DACA students are eligible to apply for VFIC funds. Qualifying undergraduate and graduate students may apply for emergency financial relief. To be considered, applications must be received in the Financial Aid Office (scblevins@ehc.edu or ehfinaid@ehc.edu) by JUNE 22, 2020. Examples of the type of emergency and extreme hardship financial relief available includes: 

  • Replacement textbooks, or e-book rentals, for students who were using library copies or sharing with friends, or were not able to retrieve from campus. 
  • Packaging and shipping or storage of personal items left on campus. 
  • Short-term support with food, rent, and or necessary personal items for displaced students. 
  • Short-term assistance with access to Wi-Fi service for students who do not (but could) have Wi-Fi at home. 
  • Providing laptops or Chromebooks for students who lack access to hardware for competing courses. 
  • Mental health assessment and counseling services with providers in students’ home communities. 

For students returning next year whose family’s financial situation has been impacted by coronavirus or another change in circumstance, they are encouraged to contact the Financial Aid Office to inquire amount the Special Circumstance Process, which could change the amount of financial aid awarded. 

Emory & Henry College is committed to assisting students during these unprecedented times so that they may complete their education. For questions, please contact: 

Scarlett Blevins, Director of Financial Aid
Emory & Henry College
P.O. Box 947
Emory, VA 24327
276-944-6229
scblevins@ehc.edu ehfinaid@ehc.edu