Retention, Promotion and Academic Probation

The student’s knowledge, understanding, and ability to integrate information, professional behavior, and clinical problem solving abilities (as appropriate) will be evaluated in each class. The grading scale utilized by the Program is as follows:

Letter Grade*                       Grade Points per Semester Hour
A                                           4.00
B                                           3.00
C                                           2.00
F                                            0
W                                          No credit/no penalty

 

Requirements for Promotion and Graduation

The course sequence and all course descriptions, semester credit hours and prerequisites are noted in the College’s Academic Catalog. Due to the sequential nature of the didactic curriculum, students must successfully pass all didactic phase coursework for a given semester before becoming eligible to take courses in the subsequent semester(s).

Understanding the inherent difficulties, challenges and rigor of OT education, the OT program has built in remediation processes tied to all examinations, including opportunity to remediate some, but not all examinations for a grade change. Importantly, remediation for grade change does not apply to group examinations, formative evaluations, quizzes and lab or practical evaluations and examinations, unless specifically noted in a course syllabus.

Advanced placement will not be granted under any circumstances. All students who are granted admission to the program must fulfill all program requirements, including, but not limited to, the successful completion of all required courses and activities. Attaining the OT degree will require the successful completion of all didactic and clinical phase coursework and meeting all program requirements. 

Progression

The OTD Program is designed as a 36-month program. The program begins in the month of August and ends in the month of August. Satisfactory progress through the program requires a minimum passing grade of C in each course, a minimum semester and cumulative GPA of 3.00, and adherence to all student conduct and behavior (including, but not limited to, professionalism standards) policies. Any final course grade <70% is considered course failure.

The following policies apply to student progression in the OTD Program:

  • Students are required to complete the designated professional curriculum, as designed, in the full-time sequence specified.
  • Progression will be a function of successfully passing all required courses, with a grade of 70% or greater, in each semester, achieving a minimum semester and cumulative GPA of 3.00, continuing to meet all technical standards, and meeting all other program policies/standards in each semester (e.g., immunization and CPR requirements, health insurance requirements, malpractice insurance requirements, student conduct policies/standards).
  • Didactic Phase
    • Each semester’s course work is to be considered pre-requisite to the next semester
    • Students are expected to complete each semester on time as a cohort.
    • Failing to receive a passing grade in didactic phase coursework, following all offered exam remediation opportunities, will prevent students from progressing to the next semester.
    • In such cases, students are either dismissed from the program or offered deceleration as explained in the deceleration section below.
  • Clinical Phase
    • Clinical Phase Coursework includes Supervised Clinical Practice Experiences (SCPEs), Research coursework, and the Summative Course.
    • As with the Didactic Phase, coursework will be full-time in the sequence designated and as assigned at the beginning of the clinical phase of training.
    • Students are expected to complete each semester on time as a cohort.
    • Failing to receive a passing grade in Fieldwork, will either require remediation or result in deceleration or dismissal as described in the Student Fieldwork Handbook.
    • Remediation for Fieldwork level 2 will automatically result in delay of graduation.
      Students are responsible for any associated tuition and fees related to fieldwork remediation.
    • Student are permitted to remediate - via course repeat - one failed fieldwork level 2.
      All repeated fieldwork level 2 will take place after the summative phase of the student’s program and, as such, will automatically result in delay of graduation. The student is responsible for any additional tuition and fees related to these additional courses. All students must complete both fieldwork level two within 12 months.
      If a student, on reattempt, fails the same fieldwork level 2, the student will automatically be dismissed from the program.
  •  All student must successfully pass the Capstone Experience for 14 weeks (540 hours) as well as a capstone project. A student cannot retake the Capstone experience but may be able to remediate depending on approval of Capstone Coordinator and Program Director. Capstone experience and project must be completed within 12 months. Any delay in completing the Capstone experience and project will delay student’s graduation. Student will be responsible for any additional tuition or fees related to the delay.
  • Failing to meet all technical standards and/or student conduct policies/standards, as outlined in this handbook, the Student Fieldwork Handbook, and the Emory & Henry College Catalog and Student Handbook will result in automatic referral to the Student Progressions Committee and Academic and/or Behavioral Probation and subsequent consequences up to and including deceleration or dismissal from the program.

Throughout and at the end of each semester, the Program Director will monitor each student’s level of success. Students who do not attain and maintain a 3.00 semester GPA, do not achieve a passing grade in individual courses, or have student conduct issues during the semester, will receive a letter from the Program Director notifying them of their individual progression status. In such cases, progression status can include:

  • For didactic phase coursework:
    • At risk for academic probation, deceleration, or dismissal
    • At risk for behavioral probation, deceleration, or dismissal
    • Academic probation, deceleration, or dismissal
    • Behavioral probation, deceleration, or dismissal
  • For fieldwork phase coursework:
    • At risk for academic probation, deceleration, or dismissal
    • At risk for behavioral probation, deceleration, or dismissal
    • Academic probation, deceleration or dismissal
    • Behavioral probation, deceleration, or dismissal
    • Required repeat of a fieldwork level 2 course resulting in delay of graduation

Deceleration and Dismissal

At the discretion of the Program Director with consideration of the OT faculty recommendations, students may have the opportunity for deceleration. For the purposes of this handbook, deceleration is defined as halting progression in the program while awaiting the start of a future semester to retake coursework, and dismissal is defined as being dismissed from the program without opportunity to return or continue later. Specific to the clinical phase of the program, failing a supervised clinical practice experience and repeating that course at the end of the clinical phase of the program, is considered ‘course remediation’ rather than deceleration.

The following policies apply to deceleration and dismissal:

  • Failure to receive a grade of ‘C’ in any course is considered course failure and, in the case of didactic phase coursework, will prevent the student from progressing to the next semester. Depending on the course, course exams may be able to be remediated for grade change, as noted in course syllabi. However, course grades cannot be remediated or changed once finalized by the course director.
    • In the case of a didactic phase course failure, a student will be automatically dismissed or offered the option of deceleration, at the discretion of the Program Director with consideration of recommendations from the OT faculty.
  • Failure of more than one course in the didactic phase of the program will automatically result in dismissal from the program.
  • Failure or remediation of more than one supervised fieldwork level 2 course in the clinical phase of the program, even if a course is successfully repeated, will automatically result in dismissal from the program.
    • A student cannot remediate more than one course in the clinical phase of the program. As such, if a student fails a supervised fieldwork level 2 course that is scheduled to be remediated after the planned graduation date, but subsequently fails a second fieldwork level 2 course, the student will automatically be dismissed from the program.
  • Decelerated students who return to program participation and subsequently fail a course, fail to attain and maintain a cumulative semester 3.0 GPA, fail to meet all technical standards, and/or fail to adhere to any program policies or requirements will automatically be dismissed from the program.
  • Upon deceleration, students are participating with the next cohort of students and, as such, will be subject to that cohort’s student handbook and student clinical handbook policies and procedures and any new tuition rates and expenses as determined by the College.
  • Deceleration automatically results in delay of graduation and additional financial burdens to the student and may affect financial aid processes.
    • Students are fully responsible for any additional tuition and fees, including changes in tuition and fees resulting from deceleration.
    • Students are advised to discuss these issues with the College’s financial aid personnel prior to making any decisions regarding returning to the program if granted the option of deceleration.
  • If decelerating, the student can miss no more than a consecutive 12-month lapse of time from continuing in the program (i.e., from the time of course failure to the time of reattempt of course).
  • Students will be required to demonstrate maintenance of competency to resume progression in the program.
    • This may involve retaking previously completed courses, successfully completing a written and practical examination within one month of rejoining the program, and/or other activities deemed necessary by the Program.
    • These requirements must be completed prior to resumption of the program.
    • If required to retake previously completed courses, students are responsible for any associated tuition and fees.

Academic Probation/Academic Deceleration/Academic Dismissal

  • The following students are automatically placed on academic probation and may be subject to deceleration or dismissal:
    • Any student who fails to attain and/or maintain a 3.0 cumulative semester GPA.
    • Any student required to remediate a fieldwork level 2 course.
    • Any student subject to deceleration.
  • Students on probation or at risk for probation, must meet with the following individuals/centers:
    • Academic Advisor
    • Program Director
    • Powell Resource Center
  • In the didactic phase of the program, a course failure will result in automatic academic probation and either deceleration or dismissal from the program, at the discretion of the program director and in consideration of recommendations from the OT faculty.
  • In the clinical phase of the program, any failing grade on a fieldwork level 2 course will result in automatic academic probation and either required course repeat (i.e., course remediation), deceleration, or dismissal, depending on the reason(s) for failure of the clinical rotation experience, at the discretion of the program director and Academic Fieldwork Coordinator.
  • A failure of the Capstone experience and project will result in dismissal from the program. Only exception may be if student receives an incomplete and then is able to remediate or extend time to complete the experience and project.
    • If the reasons are deemed significant enough, at the discretion of the program director with consideration of recommendations from the OT faculty, the student may be dismissed from the program.
    • If the student fails to achieve a passing grade upon the second attempt of the fieldwork level 2 course, the student will be dismissed from the program.
  • Students cannot be on academic probation for more than one semester.
    • If students are not taken off academic probation in the second consecutive semester, they are subject to either deceleration or dismissal from the program, at the discretion of the program director and in consideration of recommendations from the OT faculty.